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BRENT
KNOLL PARISH COUNCIL MINUTES Minutes
for the Council meeting held on the 6th
October 2008 in the School In Attendance:
Cllr
M Borland
Cllr B Freestone
Cllr R Filmer
Cllr J Owen
Cllr C Evans
Cllr
J Baker
Cllr P Osborn
Cllr H House
Cllr R Mills- Roberts 1.
APOLOGIES:
08/118 Apologies were noted
and accepted from Councillor R Vohra and Councillor
R Ibrahim. 2.
DECLARATIONS OF INTEREST:
08/119Cllr Filmer all planning
matters prejudicial and personal interest and grant
Allocation matter and Cllr Jean Owen On Grant funding matter.
3.
CONFIRMATION OF MINUTES:
08/120 Confirmation of the
meetings held on the 1st September and 15th September
4.
ONGOING ISSUES:
08/121 Footpaths : Nothing new
to report at this time item on steps to Knoll to be
covered under a later item.
08/122 Highways : Some
concerns expressed by members regarding signage in the
Village particularly the 30 mph signs opposite Burton Row Farm. Another
one on the
A38 to Bristol at the end of Brent Street. The clerk was asked to contact
SCC to
Either re paint or replace these prior to the winter season. Further
mention was
Made regarding the gas box maintenance at the end of the village. Brent
Garden
Services have been awarded the job and will complete as and when they
can.
08/123 Village Green : The
Council expressed their positive comments on the
Cleaning of the play area surfaces and the Clerk will write to the
contractors
Expressing that view. There are continuing concerns regarding broken
glass that
Should be in bins but is often left on the floor. We need to tell the
contractors that
Glass on the floor should also be taken when recycling bins are emptied.
There was
A general view that the green was looking in good condition.
08/124 Speeding
: This is ongoing and members still concerns and the Council
Are waiting on the outcome of the community grant meeting when lighted
signs
Have been proposed as part of the initiative budgets. It was also noted
that at a
Recent coastal cluster meeting there may be plans to re constitute the
speedwatch
Groups in the area.
08/125 Public
Toilets : The Parish Council is of the view that this facility is being
Better looked after and generally in good condition. On the future and
refurbishment
Proposals the general view is that a small working party could be set up
to do some
Basic improvements re pointing etc. A suggestion was put forward to
remove a wall
Between the toilets and hall as it serves no real purpose. 5.
CORRESPONDENCE:
08/126 Local
transport plan summary ( for information of members)
08/127 Autistic Society
requesting up date on Harp Road foot path ( ongoing issues)
08/128 Driver awareness
courses ( posters to be placed on notice boards in village)
08/129 Road closure plans
Brent /Road and Ham Road ( Superceded by new
List delaying this until February 2009)
08/130 Road Closure Harp Road
( information for members)
08/131 Letter from local
resident re village green incident ( letter of reply to
Resident ( detailed in matters of consideration)
08/132 Devolution of Services
in the County ( agreed to be on next agenda )
08/133 Council question time
style events across Somerset ( for Information)
08/134 BT Payphones
consultation updates ( for Information)
08/135 Rospa report of the
Green ( agenda item for November highlighting any
Issues of concern)
08/136 Membership application
requests for standards committee ( The meeting
Unanimously supported Councillor Osborn for this and Clerk to complete
Documentation by 27th October 2008)
08/137 Local survey into
village services to be on next agenda
08/138 Planned works in
Sedgemoor highlighted for information to members
08/139 British Energy events
in the area and dates for information. 6.
FINANCE
AND TO APPROVE PAYMENTS:
08/140 :Sedgemoor District
Council Business rates for Sept £ 54.00
Clerks Salary for October 2008
£ 369.74
Tax and Ni Payments for October
£95.25
Brent Garden services payment for October
£225.00
Clerks Expenses and allowance July- Sept 2008
£349.84
Moore Stephens Audit costs
£364.25
Keep it clean ( village green maintenance)
£120.00
2nd Installment St Michaels grass cutting grant
£1000.00
Grant payment agreed to school
£150.00
Grant Payment agreed to Parish Hall
£500.00
Grants to CAB/ Victim support /Air ambulance
£50.00
Chairman annual allowance
£50.00
It
was unanimously agreed to make the above payments on behalf of the
Council.
As part of the audit monitoring proposal the clerks detailed expenses
sheet will be
Examined by Cllr Evans to comply fully with internal controls. 7.
PLANNING APPLICATIONS:
08/141 07/08/00024 Coppins
Burton Row Erection of rear conservatory. The Council
Unanimously agreed to make no observations.
08/142: 07/08/00015 Wyevale
Garden centre amended plans to south west
Elevation . The Parish Council supported the application on the same
terms as
The previous plans. 7 Councillors voted in favour and 1 against the
proposals. 8.
MATTERS FOR CONSIDERATION:
08/143: Community
grants initiatives.
There is a further meeting of the Brent Division on 15th of October
at East Brent to make final decisions on the allocation of grants for this
project. The National Trust have
visited the site and will make a small grant available probably in the next
financial year. The Parish Council are trying to obtain final costings on the
footsteps to the Knoll project from the Footpaths officer of SCC. This is an
ongoing matter. It was further decided that hand rails were not required as part
of the project. 08/144 Incident
on Green ( letter from Resident) It
has been reported that a child fell on the green during play in September and
the Parish Council received a letter from the childs parents indication some
damage to clothing etc. The Council unanimously decided to reply with details of
the Safety steps that the Council take as a matter of compliance to health and
safety legislation. We have recently had an annual inspection which gave the
surfaces on the new play equipment a clean bill of health and in addition the
Cleaning of the areas after summer has been undertaken. 08/145 Damaged
Fencing at the rear of the Village Green :Arrangements
have now been made for a site meeting with the owners of St Michaels House to
reach a solution
to the problem of spoil heap and damaged fencing. Councillors agreed that some
members should meet as a matter of some importance. 08/146
Lines outside School : Concerns over the safety of large vehicles
coming out of church lane improvements and small extension to the Zig Zag Lines
would give greater clearance and therefore be safer. There is also concerns at
the exit of Battlborough
lane. The clerk will write to Highways and suggest a visit to the village to
discuss these and other highway matters. 08/147 Concerns
over Post Office Open Hours There
has been some change in the opening hours of the village Post Office in recent
weeks. Some clarification is sought from the Post Office on hours and to stress
the importance of our Village Post Office to the community. Contact will be made
via letter and telephone. 08/148
Environmental health issue East Ride Local residents have written to Sedgemoor District Council
regarding the number and condition of animals being housed in an East Ride
property. There was a concern expressed by a number of councilors regarding the
responsibility of the environmental health department to respond to this issue
which they have not done. It was unanimously agreed to contact SDC and get
clarification on action they are proposing to take. 08/149 Request
for Christmas Tree and carols. The
Council have received a request to place a Christmas Tree on the village green
and to hold a carol service prior to the festive season. The tree will be left
over Christmas. The Council agreed unanimously to this proposal and wished the
event success. 9.
MATTERS OF REPORT:
08/150 Chairman : One letter
had been received from PTA with regard to the
Lighting of a bonfire It was also reported that the police box on the
Asda car park
Has an 0845 number which costs more to use a question was asked why?
08/151 Clerk It was reported
that the large banner sign on the front wall of Tapoles
In Brent Street had now been removed.
08/152 Members It was reported
that a 2 page document/template had been found
Which will be edited down regarding zone 3 flood risk assessment more on
this in
future 10.
DATE
OF NEXT MEETING:
The next full meeting of the Council will be on Monday 3rd
November with
provisional meeting dates on October
20th the Village
School
(Provisional meetings for planning and urgent matters only)
Meeting closed at 9.20 pm
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